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DV Phase 1: Planning for DV Activities
Step	Responsible Party	DV Activities	Timeline
1	SO	Select appropriate DVC based on “Standards for Selecting a Data Validation Contractor”	December - March
2	DVC, SO	Notify CMS of DVC selection / Request access to Health Plan Management System (HPMS) Plan Reporting Data Validation Module (PRDVM)	January - April
3	DVC, SO	Complete the web-based DV Training	February - March
4	DVC, SO	Review all DV documents	January - March

Note: References to December refer to the calendar year before the DV review; all other references to months refer to the same calendar year as the DV review.

DV Phase 2: Performing DV Activities
Step	Responsible Party	DV Activities	Timeline
5	SO	Complete Organizational Assessment Instrument (OAI) and provide appropriate documentation to selected reviewer per the OAI's documentation request	March 1 - April 1
6	DVC, SO	Analyze OAI Responses	March 1 or later
7	DVC, SO	Prepare for physical or virtual site visit (site visit agenda, resource needs, and logistics)	Early April
8	DVC, SO	Conduct on-site review (convene entrance conference, conduct interviews with SO staff, observe SO's reporting processes, and obtain census and/or sample files)	Early April (allow for up to 1 week)
9	DVC	Request additional documents following site visit (if applicable)	Mid/late April

DV Phase 3: Analyzing Results and Submission of Findings
Step	Responsible Party	DV Activities	Timeline
10	DVC	Determine compliance with “Data Validation Standards” and record findings in Excel-version of the Findings Data Collection Form (FDCF)	June
11	DVC	Provide draft findings to SO	June
12	DVC, SO	Review draft findings and obtain additional documentation necessary to resolve issues	June
13	DVC	Submit DV review findings to CMS via HPMS PRDVM and receive DV scores	No later than June 30

DV Phase 4: Completing Post-DV Activities
Step	Responsible Party	DV Activities	Timeline
14	DVC, SO	Compile archive of DV work papers	July 31
15	SO	Receive Pass or Not Pass threshold level and assess Pass or Not Pass determination based on final DV scores	Summer/Fall
16	SO	Appeal DV determination(s) (if applicable)	Within 5 days of receiving threshold level from CMS

Select the Job Aid button to view the 2018 Data Validation (DV) Activities job aid featuring the DV program activity steps. You are encouraged to print this job aid for reference throughout DV process. It may also be accessed by selecting the Reference button at the top of each page.

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